CONSTITUTION OF THE CURL CURL AMATEUR SWIMMING CLUB INCORPORATED
REGISTERED NUMBER: Y2741716
1. CURL CURL AMATEUR SWIMMING CLUB INC.
The Club shall be called the Curl Curl Amateur Swimming Club Incorporated and shall have as its members:
(a) competing members who shall comply with the provisions relating to eligibility as shown in the following sections.
(b) non-competing members who pay an annual subscription. Life members and Patrons who are not required to pay subscription.
Affiliation to other kindred bodies may be effected from time to time by the Management Committee.
3. CLUB COLOURS
The colours of the club shall be Blue, White and Gold.
(a) The Badge of the Club shall be as determined by the Management Committee.
(b) Club Blazer shall be as determined by the Management Committee.
The objects of the Club shall be the teaching and encouragement of all phases of natatorial sport.
5. ALTERATION OF CONSTITUTION
The Rules embodied in this Constitution may be altered only at an Annual General Meeting or Special General Meeting.
Amendments or additions require a three-fourths majority of those present and voting.
The Financial Year of the Club shall be from 1st September in one year to 31st August in the succeeding year.
(a) The Club may consist of Life Members, Junior and Senior members as defined hereunder:
Juniors - under 16 years of age on 1st October of any one season.
Seniors - over 16 years of age.
(b) Subscriptions - all details regarding Subscriptions shall be fixed by the Management Committee each season.
(c) A Financial Member is a person who has completed his enrolment form, been accepted by the Committee, and has paid the subscription fixed for the season, such membership automatically lapsing at 31st August. No person shall swim competitively unless a Financial Member.
(d) A register of members shall be kept by the Club showing the name, address and other contact details.
(e) Membership shall cease upon resignation, expulsion or failure to pay outstanding membership fees within three (3) months of the due date.
Any member wishing to resign from the Club during the course of any one season should send his written resignation to the Hon. Secretary. The resigning member will not be entitled to a refund of moneys paid as an annual subscription irrespective of the date of his resignation.
9. ANNUAL GENERAL MEETING
The Annual General Meeting of the Club shall be held on a date to be decided by the Management Committee not later than September each year, to receive the Annual Report and Balance Sheet for the past season and to elect its office bearers for the ensuing season. Each member shall be notified not less than seven (7) days prior to the date of the meeting.
(a) Nominations of Officers shall be made in writing to the Honorary Secretary or from the floor of the Annual General Meeting. Such nominations shall be proposed and seconded by members of the Club and the nominee's consent shall be received.
(b) No officer shall be elected in absentia unless written advice is received from the retiring officer or member indicating his desire to be elected or re-elected to the
position in question.
(c) When only one nomination for any position has been received, the officer shall be deemed elected unopposed.
(d) The election of officers where more than one nomination has been received shall be by secret ballot.
(e) In all Notices of Motion at Annual General Meetings, Special General Meetings (vide Rule 10) and in the election of Office Bearers at the Annual General Meeting, members under 14 years of age shall not be eligible to cast a vote.
(f) Those elected shall take office the day following the Annual General Meeting.
10. SPECIAL GENERAL MEETINGS
Special General Meetings may be called at any time by order of the Management Committee, upon written application to the Honorary Secretary signed by not less than eight (8) voting members, stating clearly the business to be considered. The matter referred to shall be the only business on the Agenda.
11. QUORUM at AGM
The Quorum at Annual General Meetings and Special General Meetings shall be eight (8) voting members.
12. CLUB OFFICE BEARERS
The following shall be elected at the Annual General Meeting:
Patrons, Patronesses, President, Deputy President, Vice Presidents, Honorary Medical Officers, Honorary Secretary, Honorary Assistant Secretary, Race Secretary, Honorary Treasurer Honorary Assistant Treasurer, Honorary Registrar, Publicity Officer and a Public Officer.
(Two Captains - one of either sex, to be elected at the pool by the vote of all financial members).
Starter, Check Starter, Chief Timekeeper, Timekeepers, Chief Judge, Judges, Referee, Handicappers, Public Officer, Auditors, Social Organisers, Selectors,
Chief Learn-to-Swim/Stroke Correction Instructor, and up to ten (10) committee members.
Positions not filled at the Annual General Meeting will be elected by the Management Committee. The Committee is empowered to add to the number of Race officials at any time.
Club office bearers and officials with the exception of Patron, Patroness, Auditor, Chief Learn-to-Swim/Stroke Correction Instructor, Timekeepers and Judges are restricted to three (3) consecutive years in any one position.
14. CLUB MANAGEMENT AND FINANCE -- EXECUTIVE COMMITTEE
In matters of urgency, an Executive Committee consisting of the President OR Deputy President, Honorary Secretary and Honorary Treasurer shall have power to exercise any of the powers of authority of a full complement of the Committee, but they, the Executive, must report to the next Committee Meeting for endorsement of the action taken.
15. MANAGEMENT COMMITTEE
The Management Committee shall consist of Office Bearers and Officials as defined in Clause 13.
16. MANAGEMENT COMMITTEE DUTIES
The Management Committee shall have the power to make Domestic Rules and such Domestic Rules shall remain in force until rescinded or amended. In addition to minuting these Domestic Rules, the Honorary Secretary shall keep a special Domestic Rule Book in which all Domestic rules shall be entered with the date on which they were passed, providing that any member may make a complaint which must be heard at the next Committee Meeting.
All moneys received shall be banked within 14 days in the name of the Club with a bank nominated by the Treasurer and approved by the Management Committee and payments made by cheque to be signed by any two of the President, Honorary Treasurer or Honorary Secretary. Any one of the President, Honorary Treasurer or Honorary Secretary is authorised to endorse cheques payable to the Club and lodged to its credit at the Bank nominated.
18. MANAGEMENT COMMITTEE MEETINGS
The Management Committee shall meet at least once each month during the swimming season and at the discretion of the Management Committee for the remainder of the year.
(a) A quorum at any meeting of the Management Committee shall be five (5) including the President or his Deputy who may if necessary exercise his casting vote.
19. STANDING ORDERS
Standing order for all meetings:
2. Reading and confirmation of Minutes
3. Business arising out of Minutes